Administrative Assistant

Clayton VIC, Australia
90 days ago

Description

Role is permanent full time and is based in Clayton. 
Administration Assistant position is part of our Shared Services team.  
Reporting to the Financial Controller your knowledge and skillset of Administration / Accounts will be required to process and manage a wide range of tasks in a complex environment.   

Requirements

  • Experience with MYOB / Xero / Fergus / Workbench is highly desirable
  • Some experience in Accounts Payable is preferred
  • Intermediate IT skills particularly in Microsoft Office and the ability to learn new systems quickly
  • Analytical approach, problem solving skills, accuracy, and attention to detail
  • Highly motivated and take a high level of pride and personal ownership of assigned tasks
  • Ability to effectively balance competing priorities, meet deadlines and maintain confidentiality
  • Excellent interpersonal and communication skills
  • Be hardworking, reliable, and have a professional attitude

Bonuses

No bonuses apply to this position

Benefits

  • Competitive remuneration (annual salary $60K - $65K)
  • On-going training & support
  • On site parking
  • Supportive working environment

Responsibilities

  • Answering of incoming phone calls / greeting guests
  • Assist with the receiving and processing of Supplier Invoices 
  • Match Supplier Invoices to Purchase Orders 
  • Assist with Supplier Statement Reconciliations 
  • Follow up Supplier account related discrepancies 
  • Assist with couriers / deliveries
  • Control the issue of safety workwear 
  • Ordering and monitoring of general office / kitchen Supplies 
  • Schedule Fleet & Equipment services, and compliance checks and update database 
  • Assist with General Ledger Account reconciliations
  • Support internal & external audits as required  
  • Performing other administration and accounts duties where required
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